Top 10 Productivity Trackers to Keep You on Task

Aug 8 2024

In today's busy world, staying on task can be tough. That's where productivity trackers come in handy. These tools help you keep track of your time and tasks, making sure you stay focused and get more done. Whether you're working solo or with a team, the right productivity tracker can make a big difference in how you manage your day.

Key Takeaways

Productivity trackers help you see where your time goes and find areas to improve.
These tools often come with features like time tracking, reminders, and performance reports.
Choosing the right productivity tracker depends on your needs, whether for personal use or team projects.
Advanced trackers use AI and custom workflows to give real-time insights.
Integrating productivity trackers with other tools can make your workflow even smoother.

1. Toggl Track

Toggl Track is a fantastic tool for anyone looking to maximize efficiency with a custom productivity dashboard. It's a time tracking software that works on multiple devices, making it easy to see where your time goes and how to use it better. The platform is intuitive and user-friendly, so you don't need any special skills to get started.

Toggl Track offers simple and effective time tracking for individuals and teams. You can start and stop timers with a single click, and even categorize your tasks for better organization. The built-in Pomodoro timer helps you stay focused and productive by breaking your work into manageable intervals.

Key Features

Real-time data analytics to help you understand your work patterns.
Integration with tools like QuickBooks, Zapier, and Jira.
Multiple billing rates and invoicing options.

Toggl Track is not just a time tracker; it's a comprehensive tool that helps you take control of your time and boost your productivity.

Pricing

Plan	Price
Starter	$10 per user/month
Premium	$18 per user/month
Unlimited	$26 per user/month

Toggl Track is perfect for teams of any size, from solo freelancers to large organizations. It offers detailed reports that can help you make better decisions about your workflow. Plus, with its seamless integration options, it fits right into your existing processes.

2. Clockify

Clockify is a versatile time and productivity tracking app that caters to both teams and individuals. It offers a user-friendly interface and a range of features that make it easy to track work hours, manage projects, and boost productivity. Whether you're a freelancer or part of a large organization, Clockify has something to offer.

Key Features

Timer: Track work hours in real-time.
Timesheet: Enter time in a weekly timesheet.
Calendar: Visually block out and manage time.
Auto tracker: Track apps and websites you use.
Kiosk: Clock in from a shared device.

Clockify also provides robust reporting features, allowing you to generate summary and detailed reports. You can filter these reports by clients, projects, billed hours, and project status, making it easy to see where your time is going and how to improve your productivity.

Clockify is an excellent time tracking solution for small businesses because it provides top-rated time-tracking features and more for free, making it a great choice for freelancers.

If your business grows and you need more features, Clockify offers paid plans starting at $3.99 per user per month (billed annually). These plans include additional features like adding time for others, performing time audits, and including breaks for your employees. Overall, Clockify is a powerful and flexible tool that can help you boost your billable hours and manage your time more effectively.

3. Harvest

Harvest is a fantastic tool for invoicing, billing, and taking payments. It's perfect for freelancers who juggle multiple clients or projects. You can track time for different projects at once, even if you bill clients at different hourly rates. The software includes built-in invoicing, expense tracking, and an easy way to accept payments online with PayPal or Stripe.

Harvest simplifies project management and time tracking, making it easy to enter time and create timesheets. It helps freelancers monitor billable time and generate invoices. Managers can also keep an eye on their teams' work.

Here's a quick look at some of Harvest's key features:

User-friendly interface
Integration with other tools
Detailed reporting

Maximize your output with the best productivity tracker and watch your efficiency soar!

4. DeskTime

DeskTime is a powerful tool designed to help you track users' time across various activities, from office work to meetings and even offline tasks. This app is perfect for anyone looking to boost productivity and manage their time better.

Key Features

Automatic time tracking: DeskTime tracks your time without any manual input, making it easy to see where your time goes.
Employee performance management: Monitor and manage employee productivity effortlessly.
Automated usage tracking: Keep tabs on how time is spent across different applications and websites.
Real-time analytics: Get instant insights into productivity levels to make quick adjustments.
Real-time reports: Generate detailed reports to analyze productivity trends over time.

Platforms

DeskTime is available on multiple platforms, including:

Mac
Windows
Linux
Online
Android
iPhone
Android Tablet
iPad

Integrations

DeskTime integrates with various tools to streamline your workflow. Some of the popular integrations include:

Calendar apps: Sync your meetings and non-billable tasks.
Project management tools: Integrate with tools like Trello and Asana for seamless project tracking.
Communication apps: Connect with Slack to keep your team updated.

Advanced productivity trackers are designed to adapt to your unique workflow, making them an indispensable part of your daily routine.

DeskTime is a great alternative to RescueTime, especially for those who need a comprehensive, automated solution for tracking and improving productivity. Utilize tools like DeskTime to inspire your day and achieve more with less effort.

5. ClickUp

ClickUp is a versatile productivity platform designed to help teams work more efficiently. It offers a wide range of features that cater to various stakeholders, including sales, marketing, product, and engineering teams. ClickUp's goal is to simplify productivity by reducing the need to switch between multiple apps. Their motto, "Save one day every week," reflects this commitment.

ClickUp's standout features include multiple views, custom dashboards, team collaboration tools, a whiteboard, real-time reporting, goal and milestone setting, and useful templates. The platform also integrates with over 1,000 tools such as Dropbox, Everhour, Figma, GitHub, Google Calendar, Google Drive, HubSpot, Loom, Outlook, Sentry, Slack, Toggl, Vimeo, Webhooks, and Zoom.

Pricing

ClickUp offers a 14-day free trial and several pricing plans:

Free Forever: $0/month
Unlimited: $7/month per user
Business: $12/month per user
Enterprise: Contact for pricing
ClickUp AI: Available on all paid plans for $5/month per user

Pros and Cons

Pros:

Customizable automation builder
Great collaboration tools
Generous free plan with unlimited projects

Cons:

Steep learning curve
Limited time tracker capabilities

ClickUp's Chrome Extension is the ultimate productivity hack! It eliminates the need to toggle between different apps, bringing everything you need into one place.

6. Todoist

Todoist is a fantastic to-do list app that helps you stay organized and on track. Whether your day feels like it’s moving at a mile per minute or you’re constantly skipping around tasks, Todoist is an excellent ADHD productivity tool to hold yourself accountable. Its cross-platform synchronization ensures your tasks are accessible from any device, whether it's your smartphone, tablet, or computer.

Todoist's collaborative features enable team members to share projects and stay updated in real time, making it an excellent choice for both personal and professional task management. You can create daily to-do lists, set due dates, add notes, and prioritize tasks. Plus, Todoist includes a variety of features to help users collaborate with others, such as shared projects and task assignments.

Here are some key features of Todoist:

Create daily to-do lists by creating checklist-style tasks
Break up larger tasks into subtasks
Natural language recognition assigns a time to tasks without having to scroll through numbers
Satisfying checkmark when tasks are completed

The Pomodoro Technique is an attention remedy for perfectionists & procrastinators of all kinds. Work in focused intervals. Take a break. Repeat.

Todoist is available on iOS and Android, and it offers a free version along with premium plans. The premium plans are priced as follows:

Plan	Price
Free	$0
3 Months	$22
6 Months	$30
1 Year	$40

With its intuitive interface and powerful features, Todoist is a popular choice for people with ADHD, as it can help them stay organized and avoid feeling overwhelmed. It can also be used by people without ADHD who simply want to be more productive.

7. Trello

Trello is a fantastic tool for anyone looking to stay organized and productive. It uses a visual board and card system to help you manage tasks. You can create boards for different projects and add tasks as cards, moving them through various stages as you complete them. This visual approach makes it easier to see what needs to be done and track your progress.

Trello is also very flexible, making it a good option for people with ADHD who have changing needs. You can use it to manage work, school, and personal tasks all in one place.

Pros:

Visual task management
Flexibility
Collaboration
Easy to use and navigate
Available on all devices
Free plan available, as well as paid plans with additional features

Trello is a powerful tool that can help people with ADHD stay organized, focused, and productive. It is easy to use, flexible, and collaborative.

Cons:

May require time to set up initially
Some advanced features are only available in paid plans

Price:

Beginner: Free
Pro: $4 per month
Business: $6 per month

Availability:

Web, iOS, Android, Windows, Mac, and Linux

8. Asana

Asana is a powerful tool that helps teams stay organized and on track. It serves as a centralized platform for planning, executing, and tracking the status of all marketing initiatives. Asana streamlines strategic planning by allowing you to create projects, assign tasks, and set deadlines all in one place. This makes it easier to align teams and drive accountability.

Asana outperforms other project management software in several key ways. It's easy to use, offers a robust Kanban-style interface, and is jam-packed with features that make managing complex projects a breeze.

Key Features

Task Management: Easily create, assign, and track tasks.
Project Timelines: Visualize project timelines with Gantt charts.
Collaboration: Share files, leave comments, and communicate within tasks.
Reporting: Generate detailed reports to monitor progress and productivity.

Benefits

Improved Organization: Keep all your tasks and projects in one place.
Enhanced Collaboration: Work together seamlessly with your team.
Increased Accountability: Assign tasks and set deadlines to ensure everyone knows their responsibilities.
Better Planning: Use timelines and calendars to plan your projects effectively.

Asana is not just a task manager; it's a comprehensive tool that helps you streamline your workflow and boost productivity. By using Asana, you can ensure that everyone on your team is on the same page and working towards the same goals.

9. RescueTime

RescueTime is a fantastic tool to help you maximize efficiency with focused time management. It automatically blocks distractions like social media, news, and entertainment, allowing you to stay on task. This app is designed to help you balance productivity and efficiency for optimal performance.

RescueTime works on multiple platforms, including Windows, macOS, Linux, Android, iOS, Chrome, Firefox, and Brave. After installing this tool, you can let it run in the background to monitor your computer usage. The data will be transmitted via RescueTime’s secure servers, which you can see on the web-based dashboard.

RescueTime will record how long you use apps and visit websites. Based on a set of rules, the tool will classify your activities as “distracting” or “productive”. What’s more, RescueTime can help you ignore distractions. It has a feature called “FocusTime”, which blocks unnecessary websites to let you finish your work. Before you get to work, you can decide what websites to block and even add exceptions.

Are you using Office 365, Outlook, or Google Calendar? If so, then you can create an event and type “#focustime” (no quotes) to schedule FocusTime sessions automatically. By doing so, you allow the feature to block distracting sites automatically during the scheduled time.

Aside from that, RescueTime has a Slack integration that sends notifications and updates on your work. This way, your teammates know that you’re deep into work and that you shouldn’t be interrupted.

Pricing

RescueTime Lite – Free
RescueTime Premium – $9 per month
RescueTime for Teams – $9 per user per month

What Users Have to Say

“The reporting feature is really easy to use and provides useful daily and weekly review information. In reports, I see where I was spending much of my time.”
“You’ll see where you are wasting too much time, and what you have to cut out in order to stop losing attention on what really matters.”

With RescueTime, you can easily track your hours and make informed decisions about your work habits. This app helps you stay organized and ensures you get the most out of your day.

10. Monday.com

Monday.com is a powerhouse in the world of productivity tracking, especially for those who love codeless automation. This platform is designed to help teams streamline their workflows and manage projects more efficiently. With Monday.com, you can create unique triggers and conditions that automatically complete actions, saving you time and effort.

Standout Features

Accurate insights
Customizable workflows
Team collaboration tools
Email automation tools
Over 100 templates for automation
Application marketplace with widgets, custom views, and integrations

Integrations

Monday.com integrates with over 10 tools, including:

Azure
GitHub
Google Chat
Google Sheets
Mural Embedded
Power BI
QuickBooks
SAP
Sketch Designs
Snowflake
Supermetrics
Tableau
Trello

You can also use Zapier to integrate Monday.com with RescueTime and Clockify.

Pros and Cons

Pros:

Several helpful project management templates
Great visual interface
Flexible and customizable automation workflows

Cons:

The search function is a little buggy
Steep learning curve

Monday.com offers many chart views and widgets for you to visualize how team members perform and how quickly they complete tasks. The chart gallery has several powerful templates, including a pie chart, bar graph, line graph, and stacked graph.

Monday.com is a great tool for managing your projects. It helps you keep track of tasks and collaborate with your team. Imagine if your work could be even easier with an AI that types anywhere on macOS. Your emails could write themselves, and team updates would be a breeze. Check out our website to learn more and download it now!

Conclusion

In the quest for better productivity, the right tools can make all the difference. By using a top-notch productivity tracker, you can gain valuable insights into your work habits, streamline your tasks, and ultimately achieve more in less time. These tools are designed to help you stay focused, manage your time effectively, and reach your goals with greater efficiency. So, why wait? Start exploring the best productivity trackers today and unlock your full potential!

Frequently Asked Questions

What is a productivity tracker?

A productivity tracker is a tool that helps you keep an eye on your tasks and time. It shows you how much time you spend on different activities, helps you set goals, and tracks your progress.

Why should I use a productivity tracker?

Using a productivity tracker helps you stay organized and manage your time better. It lets you see where your time goes and helps you focus on what's most important.

What features should I look for in a productivity tracker?

Look for features like time tracking, automated reminders, performance analytics, and the ability to work with other tools you use. These features help you stay on top of your tasks and improve your efficiency.

Can productivity trackers be used for team collaboration?

Yes, many productivity trackers are designed for team use. They help teams stay organized, share progress, and work together more effectively.

How do AI-powered productivity trackers work?

AI-powered productivity trackers analyze your work patterns and provide insights to help you work smarter, not harder. They suggest ways to improve your productivity based on your habits.

What are the key benefits of using a productivity tracker?

Productivity trackers boost efficiency, provide real-time insights, help in better resource allocation, and improve task management by prioritizing tasks effectively.